2025 KYA Signature Sponsors
2025 KYA In Kind Sponsors
Interested in becoming a sponsor?
Contact Abbey Costello to learn more.
ON THIS PAGE: Registration Deadlines • How to Register • Forms
Registration Deadlines
KYA 2025 Registration is currently closed and will open in September 2025. Below are the registration and scholarship deadlines for each session of the 2025 Kentucky Youth Assembly. Registration Questions? Please email Danielle Hall at danielle@kyymca.org.
Disclaimer: Any conference could be moved virtually or condensed depending on registration numbers. Special Programs MAY be limited to in-person conferences.
How to Register for KYA
KYA 2025 Registration doesn't open until September 10, but not to worry! Advisors, you can follow these easy steps to get your roster, individual forms, and Student Y memberships done so when it does open, it will be smooth sailing!
1.Access Our Online Portal
Go to https://www.kyymcaportal.org/ to set up an account and log in. Be sure to use the email to which you receive communication from KY YMCA.
- Avoid Last Minute Chaos! Fill Out Those Pesky Personal Forms Today
Before you can register you, other advisors, chaperones or students, you must all fill out info and health forms as well as a code of conduct form. Good news is, these forms are good for an entire year! No need to wait until registration opens, go ahead and do this today!
- Manage Students & Adults on the School Roster
Prepare this roster early, as there are info forms that must be completed by students/adults prior to being able to register them for KYA.
- Manage Student YMCA Membership (Optional)
You can choose to have none, part, or all of your delegation as members. NOTE: To run a Candidate for Presiding Officer, your delegation must have 100% membership.
- Submit Your KYA 2025 Intent form
Don't wait until space runs out! Reserve your space at KYA. Intents and Supreme Court requests (HS KYA Only) are processed on a first-come, first-served basis. We have a policy of a 15 decrease and 15 increase Person Flex; meaning your intent numbers cannot increase by more than 15 or decrease by more than 15 people during the registration process. Please note that there must be at least 1 adult per 25 students and no more than 1 adult per 10 students attending the conference.
If you realize in the time between hitting submit for your intent and before your registration opens, please reach out to anamarie@kyymca.org to see if we can get additional students into the conference. We encourage growth within your delegation but want to be sure we can accommodate the number of participants intented for each conference. No guarantee will be made outside of this Person Flex as we book our venue space based on the number of intents.
2. On September 10 - Begin Your Delegation's KYA Registration!
Once you have been notified via email that your KYA Intent has been approved AND registration has opened, Advisors may begin registration through the online portal. There will be videos and other support available to help you. In addition, your registration saves as you go, so you can complete it over several days. Before submitting, save or print any relevant info (rooming, rosters, bills, etc.) For your personal records.
3. Submit Your Payment by your sessions final payment deadline above
After submitting your KYA Registration, your information will go to our Office Staff for review to ensure all discounts and scholarships are correctly applied. You and your school's bookkeeper (if applicable) will then receive a final invoice. If there are any issues with your invoice, please contact our Office Administrator Danielle at danielle@kyymca.org.
Mail Payments to:
Kentucky YMCA Youth Association
91 C. Michael Davenport Blvd
Frankfort, KY 40601
Special Notes About Pricing and Rooming:
KY YMCA is committed to inclusion for all and making rooming as flexible as possible for our schools and students. We are continuing to work diligently to be able to offer low-cost, accommodating, and inclusive rooming solutions in our programs.
- The student program fee is based on a four-person sleeping room. Rooming assignments are under the purview and responsibility of the schools/delegations. We understand there are times when creating only rooms of four may not be possible, due to a variety of factors. We are working towards accommodations within our online registration system, but these changes are large on the back-end. We ask you to continue to give us time and grace to have the system allow for all needs. If you incur unavoidable fees, please reach out to Danielle Hall (danielle@kyymca.org) to discuss possible solutions.Each delegation is allowed a limited number of rooms of three students, regardless of gender.
- If additional rooms of three students are requested, you will incur a fee of $139 per additional room.
- Rooms of one or two students will automatically be shared with one to two students from another delegation (they will not share beds with students from another school). If these students do not want to share a room with another delegation, an additional fee of $139 will be added per room.
- For every 15 students registered, advisors will receive $155 off of their registration.
- We also recognize some schools or delegations may allow for and/or need mixed-gendered sleeping rooms. Our current system does not automatically allow for this, but we are happy to accommodate specific rooming requests as needed. Simply reach out to danielle@kyymca.org to make changes.
- In the meantime,
Forms for Students & Adults
Go to our online portal today and get your require forms submitted before September 10! All three forms are good for an entire school year, so just fill them out once and you are all set for every program you participate in until next July!
- Information Form (can be submitted through student or parent account)
- Health Form (can be submitted through student or parent account)
- Code of Conduct Agreement (student must log in personally to fill this out)
While in the online portal, can also request financial support.
- Needs Based Scholarship Application (this optional application can be filled out through a student or parent account)
Awarded scholarships come in the form of a percentage discount which can be applied to almost all KY YMCA programs for an entire school year!
And, get forms done for specific positions:
- Supporting Officer Application | Interested Students – Information Here
In addition to our KYA Presiding Officers, each program area has Supporting Officers with varying levels of responsibility and time commitment. These positions are either appointed by the Presiding Officers or application-based (student must log in personally to fill this out)