Q. I received a cash or check donation, what do I do?
All cash or check donations must be mailed to the Kentucky YMCA using the Y-Corps Deposit Slip. You must fill out ALL of the donor information for each donation on the deposit slip. We will add the donation into your fundraising page once we receive your deposit slip. The IRS requires all non-profits to send donors a Contribution Receipt through the mail, so we need your help with this.

Q. I received a donation made out to me, not the KY YMCA. What do I do?
You can endorse the check to us by signing the back and writing “Payable to the KY YMCA” or by depositing it and mailing in a check from your account, while submitting all the original donor’s information on your deposit slip.

Q. Can I turn my cash donations into a single check before mailing?
Yes, but you MUST list each individual cash donation and donor information on your deposit slip, along with the check number that includes the donation. Please do NOT turn your cash donations into an online donation via a personal credit card, as this will create an error in our system.

Q. If I do a fundraising event, how do I record it on my deposit slip?
If possible, please bring copies of the Deposit Slip with you to your Fundraising Event. Ask anyone that gives to provide their donor information so we can send them a Contribution Receipt. If the fundraiser is anonymous, like a Penny Drive, Bake Sale, or Donation Jar with multiple small donations, this is the ONLY time that you would simply put the name of the fundraiser (ex: Tracy’s Y-Corps Bake Sale – $100) on the deposit slip without any donor information.

Q. If I do a fundraiser with other Y-Corps members, how do we report it?
Once you have your grand total, divide it evenly between participating Y-Corps members. If the donations are in cash, divide the cash and have each Y-Corps member submit it with a deposit slip. If you get a check from a business or organization that assisted with the fundraiser, submit the check with a deposit slip and indicate which Y-Corps members should receive an equal portion of the total.

Q. If a business or organization donates, how do I record it on the deposit slip?
If you have a donation that would like to be recognized as a business or organization (ex: Church Group, Rotary Club), you still must complete the information on the deposit slip. List the business/organization’s name and mailing address and get an email address for someone in the business/organization.

Q. What do I need to know about the online donor fees?
For the first time ever, your donors have the option to cover the fees that are taken out by the online credit card processing system and website host for your fundraiser. When they choose to do this their intended gift amount comes in full to the KY YMCA. These gifts often show up as having an odd dollar amount rather than a flat dollar amount. The online fundraising system includes their “fee given” amount into your fundraising totals. We encourage you to keep track of all your donation amounts and try to ensure that without the “fee given” amounts that you are raising your Y-Corps goal. It is not a requirement to raise more than what your thermometer says, but simply an opportunity for you to raise as much as you can for the YMCA Scholarship Fund. If you have questions about this, you can reach out to Abbey Costello at abbey@kyymca.org.