Registration Deadlines
Below are the registration and scholarship deadlines for each session of the 2024 Kentucky Youth Assembly. Registration Questions? Please email Ryan Simpson at ryan@kyymca.org.
| KYA 2024 | Conference Dates | Registration Deadlines | Payment Deadline | Need Based Scholarship Deadline |
|---|---|---|---|---|
| High School 1 | November 13-15 | October 23 | November 6 | October 9 |
| High School 2 | November 21-23 | October 31 | November 14 | October 17 |
| High School 3 | November 24-26 | November 1 | November 15 | October 18 |
| High School 4 | December 4-6 | November 13 | November 26 | October 30 |
| Middle School 1 | November 4-6 | October 14 | October 28 | September 30 |
| Middle School 2 | November 7-9 | October 17 | October 31 | October 3 |
| Middle School 3 | December 8-10 | November 18 | December 2 | November 4 |
Disclaimer: Any conference could be moved virtually or condensed depending on registration numbers. Special Programs MAY be limited to in-person conferences.
How to Register for KYA
KYA Registration begins in the fall of 2024. Follow these steps for the best pre-assembly experience possible.
In addition to the registration process below, please be sure to check the KYA Resources page for all information regarding items specific to program areas and roles, and review the changes for our program year.
1.Access the Online Community
Advisors will be given an account on our Online Community where they will complete the following steps for KYA Registration. If you do not have an account, please contact your region's Director of Program Outreach.
- Manage Students & Adults on the School Roster
Prepare this roster early, as there are info forms that must be completed by students/adults prior to being able to register them for KYA. (Pro-tips: You can sort by first name or last name. If you have duplicates, ALWAYS let staff know.)
- Manage Student YMCA Membership (Optional)
You can choose to have none, part, or all of your delegation as members. To run a Candidate for Presiding Officer, your delegation must have 100% membership.
New to our Online Community, or need a refresher? Visit our Introduction Page. This includes everything you’ll need to know about Managing your School Roster, Info Forms, Managing Student YMCA Membership, and much more.
2. Intent for KYA
Submit an Intent Form in the Online Community to reserve your space at KYA. Intents and Supreme Court requests (HS KYA Only) are processed on a first-come, first-served basis.
We have a policy of a 15 Person Flex; meaning your intent numbers cannot increase or decrease by more than 15 people during the registration process. If you realize in the time between hitting submit for your intent and before your registration opens, please reach out to nicole@kyymca.org to see if we can get additional students into the conference. No guarantee will be made outside of this 15 Person Flex.
3. Begin KYA Registration
Once your KYA Intent has been approved and registration has opened, Advisors can begin registration in the Online Community. Your registration saves as you go, so you can complete it over several days. Before submitting, save any relevant info (rooming, rosters, bills, etc.) outside the Online Community; it will be unavailable after submission:
Online Community – Registration Walk-Through
4. Submit KYA Registration & Mail Payment
After submitting your KYA Registration, you’ll receive an invoice for your payment.
In-Person fees for KYA 2024 are as follows:
TBD for Student Y Members | TBD for Non-Members
TBD for Advisors with Shared Room | TBD for Advisors with Private Room
The KY YMCA is committed to inclusion for all and making rooming as flexible as possible for our schools and students. We are continuing to work diligently to be able to offer low-cost, accommodating, and inclusive rooming solutions in our programs.
The student program fee is based on a four-person sleeping room. Rooming assignments are under the purview and responsibility of the schools/delegations. We understand there are times when creating only rooms of four may not be possible, due to a variety of factors. We are working towards accommodations within our online registration system, but these changes are large on the back-end. We ask you to continue to give us time and grace to have the system allow for all needs.
In the meantime, if you incur unavoidable fees, please reach out to Ryan Simpson (ryan@kyymca.org) to discuss possible solutions.
- Each delegation is allowed a limited number of rooms of three students, regardless of gender.
- If additional rooms of three students are requested, you will incur a fee of $139 per additional room.
- Rooms of one or two students will incur a $139 charge per room.
We also recognize some schools or delegations may allow for and/or need mixed-gendered sleeping rooms. Our current system does not automatically allow for this, but we are happy to accommodate specific rooming requests as needed. Simply reach out to ryan@kyymca.org to make changes.
Mail Payments to:
Kentucky YMCA Youth Association
91 C. Michael Davenport Blvd
Frankfort, KY 40601
Forms for Students & Adults
In addition to registration via our Online Community, the following forms are optional or required for some/all participants. They are listed in order you might need them:
1. Scholarship | Optional – Apply Here
Need-based scholarships are available. To be considered for a scholarship, a student and parent or guardian must fully complete the Scholarship application. There is no deadline for applications, however we strongly encourage applying before the registration deadline so that all invoices are correct. Scholarships will not be refunded once payment has been received.
2. Supporting Officer Application | Interested Students – Information Here
In addition to our KYA Presiding Officers, each program area has Supporting Officers with varying levels of responsibility and time commitment. These positions are either appointed by the Presiding Officers or application-based.
3. Candidate Declaration & Commitment Form | Candidates Only – Declare Here
If your delegation has a PO Candidate (delegation must have 100% Student YMCA membership), the candidate must submit their Candidate Declaration by the reg. deadline for your KYA. Candidates must also complete their Commitment Form by the first day of their KYA conference. The form will be made available in mid-October.
4. Code of Conduct & Covid-19 Required Documents | Required for all Participants (Advisors & Students) - Submit Here
All participants will have to complete their respective Codes of Conduct. This form is now available. All participants must complete their Code of Conduct form PRIOR to arriving at KYA.