Use our online Student YMCA Resources folder to download and create everything you’ll need to successfully recruit, train, and administer your chapter throughout the year:
In addition to resources made available publicly, we also have resources available only to those Student YMCA Chapters who have completed the membership process on the Online Community.
This folder includes the following resources:
Ready to start a Student Y chapter? Here’s a step-by-step guide, which is also available as a PDF that you can print and review: How to Start a Student Y (PDF)
|I am a Student…||I am a Teacher…|
|1. Recruit Founding Members||1. What’s an Advisor?|
|Find 2-4 other students at your school who will work with you to found your Student Y and help accomplish the tasks outlined below.||Advisors serve as mentors and facilitators for their Student Y Chapters. They work with our KY YMCA Regional Staff to coordinate their chapters throughout the year.|
|2. Find an Advisor (Age 21+)||2. Talk to Your Principal|
|Start with teachers, but also consider administrators or volunteers. Schedule meetings starting with your first choice, and once you’ve identified an advisor, have them contact us!||Meet with your Principal or Administration to make sure they are supportive of the program and your role as an Advisor. If you need help with this process, be sure to contact your Regional Director!|
|3. Talk to Your Principal||3. Recruit Founding Members|
|Once you’ve identified an Advisor, schedule a meeting with your Principal or Administration to talk about the program. If you need help getting the support of Administration, contact your Regional Director.||While there are many ways to recruit (see #4), it helps to start with a team of students whose energy can build and shape your Student Y. These can be students from your own classes, or students your colleagues recommend from around the school.|
4. Chapter Planning Meeting
During this meeting, your Founding Members and Advisor should set goals and action steps for what you hope to accomplish in your first year. Each chapter decides what works best for their members, but here are some common goals for first-year chapters:
5. General Chapter Recruitment
There are lots of ways to recruit, but here are the ones we see most often:
6. Officer Elections
Once you’ve completed recruitment, you can either appoint your founding members as Chapter Officers for your first year, or hold Chapter Elections open to your newly recruited members. The Y recommends that you elect a President, Vice-President, Secretary, and Treasurer, as well as a Service Chair and Public Relations Chair if you have the capacity or need to add more leadership opportunities.
All Student Ys can choose which youth officer positions will best serve their club, however we’ve provided examples of what these roles can look like. The KY Y encourages all officer positions to be in place by the end of September each year. These positions can be combined as seen fit by the club. In order to recognize the amount of hard work that every Student Y completes throughout the year, officer communication with advisors and KY Y staff is extremely important.
By maintaining consistent communication with advisors and the KY YMCA, youth officers will help their club have fun, stay organized, keep track of service and participation, and keep the service goal of Student Y at the forefront of the club.
If the Student Y club is established, the president should be an experienced Student Y member willing to commit their time to the betterment of the members, school and community. The president will take on the role of working with the advisor and other officers to plan meetings, ensure that deadlines are met, and chair each meeting.
*Clubs may choose to have a Vice President
The secretary will work closely with the President and advisor to set service and registration deadlines for the year. This person will capture all notes from the meeting and report out to members who are unable to attend.
The treasurer is responsible for maintaining Student Y dues, ensuring that KYA and KUNA members are up to date on their registration fees, and planning fundraising for the club
The Service Chair is responsible for gauging the passions of all members in the club to form agreement around the local service project in the fall and the global project in the spring. This person should utilize the KY YMCA website to make sure service resources are being used.
Civic Engagement Chair
The Civic Engagement Chair is responsible for working with all executive chairs to organize one school voter registration event in the Fall (Kicking-off on National Voter Registration Day in September and continuing through the end of KYA in December) and one voter engagement event in the spring. This person is responsible for organizing events to register and pledge 85% of senior class to vote.