KYA Registration

Registration Deadlines

Below are the registration and financial aid deadlines for each session of the 2017 Kentucky Youth Assembly.

Registration Questions: nikkey@kyymca.org

KYA 2017   Dates   Financial Aid Due   Registration Due
Middle School 1 Nov. 5-7 Tues., Sept. 19 Fri., Oct. 6
Middle School 2 Nov. 9-11 Tues., Sept. 19 Fri., Oct. 6
Middle School 3 Nov. 30 – Dec.2 Thurs., Oct. 12 Thurs., Oct. 26
Middle School 4 Dec. 10-12 Thurs., Oct. 12 Thurs., Oct. 26
High School 1 Nov. 16-18 Tues., Sept. 19 Fri., Oct. 6
High School 2 Nov. 19-21 Tues., Sept. 19 Fri., Oct. 6
High School 3 Dec. 3-5 Thurs., Oct. 12 Thurs., Oct. 26

 

How to Intent & Register

Advisors will be given an account on our Online Community where they will complete the following steps for KYA Registration. If you do not have an account, please contact your Regional Staff Member:

1. Add Students to School Roster
Once you have received your login to the community, you’ll need to enter in the names (first and last, as well as preferred name if needed) and personal email addresses for your students. Each student will then receive an email with a link to the Delegate Info Form, which they must submit to finish the process. Students who have not yet completed the Info Form will be indicated on your roster.

2. Student YMCA Membership (Optional)
We highly encourage all of our schools to become official Student YMCA Chapters by completing the membership process in the online community:

  • Membership is $10 per student, making them members of our Y and qualifying them for a $10 discount on each of our 4 major programs (KYA, KUNA, LTC and GFI).
  • Only Student YMCA Chapters with 100% delegation membership can have Candidates for Presiding Officer at KYA and KUNA.

3. Intent for KYA
Submit an Intent Form for KYA through the online community to reserve your school’s space at KYA. Note for 2017: If you submitted an intent form for KYA 2017, please verify that we have entered your intent info correctly.

4. Begin KYA Registration
Once your KYA Intent has been approved and registration has opened, Advisors can begin the KYA Registration process through the online community. The registration process will save as you go, so you can complete your registration over several days if needed.

Online Community Registration Walk-Through

5. Submit KYA Registration & Mail Payment
After submitting your KYA Registration, you’ll receive an invoice for your payment. School Checks or Purchase Orders are preferred payment methods and must be received on/before the registration deadline to qualify for on-time registration. Fees are as follows:

$240 for Student Y Delegates
$250 for Non-Student Y Delegates

There is a $10 discount per student for on-time completed registration and payment.

$135 per Advisor (Shared Rooms) | $200 (Private Rooms – Limited Spaces)
For every 15 students attending KYA, you get $135 discount towards advisor fees (may not exceed number of advisors attending)

Fee includes lodging, 2nd day lunch and dinner, bus to Capitol, and final morning breakfast.

Mail Payments to:
Kentucky YMCA Youth Association
91 C. Michael Davenport Blvd
Frankfort, KY 40601

 

Forms for Students & Adults

In addition to the registration process on our Online Community, your students and adults will also need to review the following forms:

1. Financial Aid
Need-based financial aid is available. To be considered for financial aid, a student and parent or guardian must fully complete the Financial Aid application by the deadline for your respective KYA (see chart above):

Financial Aid Application

2. Supporting Officer Application
In addition to our KYA Presiding Officers, each program area also has Supporting Officers. These positions are either appointed by the Presiding Officers, or application-based. Students can apply for an application-based Supporting Officer positions using the link below (check the KYA Officers page to see which positions require applications):

KYA SO Application
Application Period: Aug. 28 – Sept. 14, 2017
Selections Announced: September 21, 2017

3. Candidate Declaration
If your school has a Presiding Officer Candidate (only Affiliated Student YMCA Chapters can have candidates), he/she must submit the online Candidate Declaration by the registration deadline for your KYA. Candidates must also bring their signed Commitment Form to the Candidates Meeting at KYA:

Candidate Declaration (Due by KYA Registration) – Coming 9/21
Commitment Form (Print, Sign & Bring to KYA)

4. Safety & Code of Conduct Forms
Have all Students and Adults print & sign their respective Safety & Code of Conduct Forms (includes health info) to bring to the Assembly (Do NOT fax or mail them):

Student Safety & Code of Conduct Form
Adult Safety & Code of Conduct Form