Registration Guidelines

Read all guidelines before completing registration!

 Online registration must be completed all at one time. You cannot submit sections piece by piece. Entire registrations (including proposals and fees) must be turned in by the deadline for a delegation to be considered a World Class Delegation.

In order to complete online registration you must be able to download and upload excel (.xls) and word (.doc) files.

DEADLINE FOR REGISTRATION:

East Junior KYA: October 22

Central Junior KYA: October 29

West Junior KYA: November 5

PLEASE NOTE: In the form below, everything with an asterisk (*) is REQUIRED, even if the amount is ZERO (0).

 

**You must complete the downloaded forms in  sections 3 and 4, and applicable bills in section 5 before filling out the online registration**

1. OFFICIAL REGISTRATION FORM

Please complete school and advisor information thoroughly. We need this to contact you if we have questions about your registration, and to mail your conference materials to you.

Delegate Fee Summary

Lines 1-4: all delegates should be accounted for on these four lines, regardless of any financial assistance. For example, if you have 30 delegates attending and 4 are receiving financial assistance, fees for 30 delegates at the full cost should be computed on lines 1, 2, 3, and 4.

Line 5: deduct financial assistance awarded to student(s) in your delegation by the Kentucky YMCA.

Line 6: total delegate fees

 

Advisor Fee Summary

Line 1: show number of advisors requesting double lodging (rooming with another advisor from your school or another school assigned by the KY YMCA)

Line 2: show number of advisors requesting single accomodations

Line 3: deduct $105 for every 15 students in your delegation (e.g. 15-29 students- deduct $105; 30-44 students- deduct $210, etc.) if you submit your registration on time

Line 4: total advisor fees

 

2. DELEGATE SPECIFIED ROLES ROSTER

Use this form to identify specific roles which will be played by your students at KYA (candidate, leadership team, Parliamentarian, Clerk, media corps member).

3. DELEGATE ROSTER

Download this form here. Complete this form, save the changes as "yourschoolDelegateRoster" (example: FranklinCoDelegateRoster). Upload this form in the Delegate Roster section (3) in the form below. List all other delegates on this roster. Do not duplicate names listed on the specified roles roster!

Remember to use the following abbreviations to indicate the program area in which the remainder of your delegates wishes to participate:

PD=Premiere Delegate

PA=Premiere Author

L=Legislator

LA=Legislative Author

 

4. HOTEL REGISTRATION FORM

Download this form here. Complete this form, save changes as "yourschoolHotelRegistration" (example: CaseyCoHotelRegistration), and upload this form in the Hotel Registration Form section (5) in the form below. This for is used to make your hotel rooming reservations. Please list all advisors and students. One male and one female room of three delegates are permitted at no extra charge; otherwise students are housed four to a room unless the additional fee is paid to have three in a room. Rooms of two delegates will be housed with another delegation. **Also, please note special needs on this form (wheel chair accessibility, first floor, etc.)**

5. BILL FORMS

LEGISLATIVE BILL FORM

Download this form here.  Complete this bill, save the changes as "yourschoolLegBill" (example: HendersonCoLegBill), and upload this form in the  Bill Upload section in the form below.

PREMIERE BILL FORM

Download this form here.  Complete this bill, save the changes as "yourschoolPremBill" (example: HendersonCoPremBill), and upload this form in the  Bill Upload section in the form below.

 ALTERNATE BILL FORM

Download this form here.  Complete this bill, save the changes as "yourschoolAltBill" (example: HendersonCoAltBill), and upload this form in the  Bill Upload section in the form below.

6. PRINCIPAL APPROVAL FORM

Signing your name in the box provided in the form below lets us know that the students listed on the Conference Registration forms have approval from your Principal (or equivalent) to attend KYA. Also that your Principal (or equivalent) understands that adult supervision of the students at the conference is to be the responsibility of the teachers/sponsors from the school, in cooperation with the KY YMCA staff. Also, that your Principal (or equivalent) has reviewed the bill(s) submitted for consideration and understands the terms of the Student and Adult Codes of Conduct signed by each participant.

7. T-SHIRT FORM

Each delegation with on time registration will receive a free conference t-shirt. Please fill out your group's required sizes.

 8. CANDIDATE/LEADERSHIP TEAM APPLICANT COMMITMENT FORM

Download this form here. Print this form out and send it in with your registration fee. It may not be submitted online because it must be signed. This form is to be completed by 11th grade candidates for Executive Council, and 12th grade applicants for Senior Committee Chair.

 

Forms 9-11 to be completed by all delegates and/or adults

Instead of making copies of these forms for both the KY YMCA staff and yourself, be sure to keep the originals for yourself at the conference, and sign this form and give it to us at check in. This is not considered a part of registration and does not need to be turned in earlier than when you check in at the hotel.

You will need to make copies of these forms for your student delegates and adult advisors. Bring these to KYA. DO NOT MAIL OR FAX THESE FORMS!

9. Health/Medical/Publication Release Form

Download this form here. Each delegate should fully complete this form with his/her parents. Requires student and parent signature.

10. Student Code of Conduct and Dress Code

Download this form here. Note that this form is 2 pages. Please review this form with your delegates prior to the conference. Requires student and parent signature.

11. Adult Code of Conduct

Download this form here.  Please as that all adult advisors carefully read this form before signing.

FORM 12 TO BE COMPLETED BY ADVISORS SEEKING A REFUND

12. Request for a Refund

Download this form here. Refund requests must be submitted using this form.

PLEASE NOTE: In the form below, everything with an asterisk (*) is REQUIRED, even if the amount is ZERO (0).